POSITION SUMMARY: 

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NEW HEIGHTS BMC MEDIA guides brands, businesses, agencies and start-ups through the concept and development of user-friendly advertising & marketing products, promotions, and strategies that highlight the uniqueness of each brand’s proposition. 

COMPANY ADMINISTRATIVE ASSISTANT 

The core duties and responsibilities of the Company’s Administrative Assistant revolves around supporting all other departments. These tasks involve handling multiple routine, advanced, and also clerical duties for the company and other professionals such as: filing, typing, copying documents, sending out companywide memos, arranging meetings, distributing mail, manage calendars, handling travel accommodations, and ordering, tracking, documenting, logging, re-stocking and maintaining all office supplies. 

ESSENTIAL FUNCTIONS (MAJOR DUTIES & RESPONSIBILITIES): 

The initial staff is expected to assume multiple roles while undertaking multiple responsibilities. Your duties may include: 

▪ Organizing company files 

▪ Sending out companywide memos 

▪ Coordinating and maintaining all companywide training schedules 

▪ Scheduling and coordinating all company staff meetings 

▪ Providing meeting setup and implementation. 

▪ Furnishing staff with meeting agendas 

▪ Preparing communications such as emails, reports, and other correspondence 

▪ Writing and editing documents from letters to reports and instructional documents 

▪ Creating and maintaining filing systems – both electronic and physical 

▪ Making travel arrangements and generating itineraries 

▪ Preparing and tracking various invoices 

▪ Collating and distributing mail 

▪ Ordering, logging, restocking, and maintaining all approved kitchen and office supplies 

▪ Scheduling various appointments and maintaining assigned calendars 

▪ Scheduling, coordinating, and confirming client meetings for approved staff 

▪ Handling routine and advanced duties for other professional staff 

▪ Offering support to the general staff 

▪ Engaging in event planning 

▪ Interacting with others from a wide variety of levels – from clients to other outside management 

▪ Respecting and maintaining the confidentiality and integrity of NEW HEIGHTS BMC. 

▪ Complying with and adhering to all NEW HEIGHTS BMC policies and procedures. 

CRITICAL SKILLS 

Writing: Spelling, punctuation, sentence structure and writing are all essential competences. 

Writing Styles: Must be proficient in a variety of styles including professional, technical, educational, and creative. 

Decision-making: Expected to make independent decisions daily, addressing the best way to handle specific tasks. 

Communications and Collaboration: Must collaborate with other administrators, support personnel, management, and clients. 

Organizational Skills: Organization is an essential element, must know how to keep self and others organized. 

Prioritization Skills: Must be able to understand how to determine which tasks are the most important on any given list. 

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