POSITION SUMMARY: 

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NEW HEIGHTS BMC MEDIA guides brands, businesses, agencies and start-ups through the concept and development of user-friendly advertising & marketing products, promotions, and strategies that highlight the uniqueness of each brand’s proposition.

ACCOUNTS PAYABLE CLERK

The Accounts Payable Clerk is responsible for performing a range of accounting and clerical tasks related to the accounts payable function. This generally involves providing financial, administrative, and clerical support to the organization by receiving payments, processing, verifying, and reconciling invoices, tracking, and recording purchase orders, and processing and completing payments. Accounts Payable Clerks are a critical part of controlling expenses and are essential in every accounting environment.

The Accounts Payable Clerk processes incoming contracts for all new and renewing advertising clients to include changes and/or updates according to company guidelines for new contracts and/or renewals. Responsibilities include reviewing and screening requests, calculating new rates, issuing new rate changes, reviewing company policies, and dispensing associated documentation.

The Accounts Payable Clerk is also responsible for compiling amounts owed by the company to vendors, suppliers, or other organizations and/or individuals. S/he gathers purchase orders, charge slips, and sales tickets – then prepares and completes payments. S/he also pays employees by receiving and verifying expense reports and requests for advances; preparing checks.

ESSENTIAL FUNCTIONS (MAJOR DUTIES & RESPONSIBILITIES):

The initial staff is expected to assume multiple roles while undertaking multiple responsibilities. Your duties may include:

• Performing data entry associated with accounts payable
• Processing incoming contracts for all new advertising clients and renewals
• Applying changes and/or updates for new contracts and/or renewals according to company guidelines.
• Reviewing and screening rate adjustment requests
• Calculating new rates and issuing new rate changes
• Reviewing company policies and dispensing associated documentation.
• Auditing and processing credit card bills
• Controlling expenses by receiving, processing, verifying, and reconciling invoices
• Receiving and processing invoices for payment and updating invoice details accordingly
• Reviewing and reconciling invoice discrepancies
• Paying employees by receiving and verifying expense reports and requests for advances
• Maintaining all payment and/or other transaction records.
• Maintaining a large number of vendor accounts while staying in compliance with company policies and procedures
• Addressing and responding to vendor inquiries
• Accurately reviewing, coding, and processing vendor invoices
• Processing check requests and expense reports on a regular basis
• Preparing expense checks for payment.
• Performing monthly reconciliations
• Respecting and maintaining the confidentiality and integrity of NEW HEIGHTS BMC.
• Complying with and adhering to all NEW HEIGHTS BMC policies and procedures.

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